Camp FA Forms & Policies

• Camper Medical Information Form

• Asthma Action Plan 
• Food Allergy & Anaphylaxis Emergency Care Plan 

Prior to the first day of attending Camp FA, all parents/guardians are expected to read and agree to the Camp FA Policies and Procedures in its entirety.

• Camp FA Policies & Procedures 2022

• If an enrollment must be cancelled, and there is no waitlist for the camp, that enrollment may be transferred to another camper at the discretion of the Camp Director.
• If a camp is cancelled by Camp FA, campers have the option to transfer enrollment into another camp and the difference in fees will be refunded or owed.
• Unless a camp is cancelled by Camp FA, there will be a $10 Transfer fee for a camper to switch from one camp to another. 
• In order to transfer a camper from their current camp into a new camp, please fill out the below Transfer Request Form before 11 p.m. on the Wednesday prior to the start of the new camp
• If space is not available in the new camp, the $10 Transfer fee will be refunded

Cancellation

• Summer Camp
  • A $50 administrative fee will be deducted from the refund of camp fees if a cancellation occurs, in writing, prior to 15 business days before the first day of the cancelled camp. This fee is per camper per cancelled camp.
    • For example, if a camper is enrolled in both STEAM Academy in the morning and Afternoon Explorers in Week 2, there would be a $50 administrative cancellation fee for each of those camps.
  • All fees are forfeited if a cancellation occurs on or after 15 business days prior to the first day of the cancelled camp.
  • If a cancellation occurs due to a COVID-19 quarantine or isolation, at the sole discretion of Camp FA, a refund might be made, but the maximum refund would be half of the camp fees paid.
  • If a cancellation occurs due to extenuating or unforeseen circumstances, at the sole discretion of Camp FA, a refund might be made, but the maximum refund would be half of the camp fees paid.
  • To cancel a session of camp, please email summercamps@fredericksburgacademy.org
• Holiday, Winter, and Spring Break Camps
  • An administrative fee of 10% of camp fees paid will be deducted from the refund of camp fees if a cancellation occurs, in writing, prior to 10 business days before the first day of camp.
  • All fees are forfeited if a cancellation occurs on or after 10 business days prior to the first day of camp.
  • To cancel a session of camp, please email either wintercamps@fredericksburgacademy.org or springcamps@fredericksburgacademy.org

Refunds

• All fees will be refunded if a camp is cancelled by Camp FA.
• Refunds are provided by the same method as payment. Credit card payments are refunded to the card used for payment.
• Camp fees are not refunded or pro-rated for missed days due to weather, part-time attendance, missed days of camp, including if a camper is dismissed because of a disciplinary action.

Rising Kindergarten (age four, who will turn five by September 30, 2022) through Grade 12.

Grade levels are 'rising', aka the grade your child will be in this fall.

COVID-19 Mitigation Plan 

Parents agree to not send my child(ren) to camp if:

• they are sick, or exhibit any signs or symptoms related to COVID-19
• someone in the household is sick, or experiencing symptoms of COVID
• anyone in our household has tested positive for COVID, is waiting to take a COVID test, or are awaiting test results.

Masks: 

Camp FA's mask policy will be determined in May of 2022, and reviewed monthly thereafter, based off of the following guidance:

• American Camp Association best practices
• Rappahannock Area Health District guidance
• Centers for Disease Control & Prevention guidance for camps and schools
• Virginia Law

Physical Distancing:

• We will keep campers six feet apart while eating snack or lunch
• We will attempt to keep campers four to six feet apart as much as possible while inside
• We will attempt to keep campers from close contact while outside  

Daily Health Screening: 

Camp FA staff will conduct daily health screenings of campers each morning before they exit their vehicle. We will observe campers for any signs of sickness/illness. Temperature checks will only be taken if an additional health screening is necessary.

Quarantine & Isolation:

Camp FA will follow the latest info from the CDC: https://www.cdc.gov/coronavirus/2019-ncov/your-health/quarantine-isolation.html

Travel:

• Camp FA will follow the latest travel guidelines from the CDC: https://www.cdc.gov/coronavirus/2019-ncov/travelers/

Camp FA is committed to providing campers with opportunities to learn, to promote self-confidence, to develop decision-making and social skills, to learn new or improve current skills, and to be environmentally aware. Our philosophy focuses on the need and growth of both the individual camper and the overall group. In order to maintain a positive and safe environment, our campers are expected to follow Camp FA's Camper Code of Conduct (PDF).

Be RESPECTFUL by...

• treating others with respect and courtesy.
• openly listening to others' thoughts and opinions.
• not taking part of leading any bullying, harassment, name calling, unwanted teasing, or exclusion of others.
• respecting other campers' belongings and camp equipment/supplies.
• telling the truth.

Be RESPONSIBLE by...

• wearing appropriate clothing/shoes to camp each day.
• informing camp staff of challenges you have with another camper, activity, or situations. If staff is not informed, they may not be able to stop the problem or provide assistance.
• accepting personal responsibility for my actions.

Be POSITIVE by...

• communicating appropriately, which excludes the use of foul language, gestures, harsh words, or slurs.
• actively showing support to the activities, campers, and staff.

Be COMMITTED by...

• having fun, learning, making new friends, and having new positive experiences.
• challenging myself to actively participate in all of the scheduled activities.
• staying with my group.

Be SAFE by...

• following (and encouraging others to follow) all rules and regulations provided by counselors and/or the facilities that are being utilized.
• refraining from deliberately causing bodily harm. I understand that pushing, hitting, kicking, and fighting are not acceptable behaviors and will not be tolerated.

• Verbal counseling from camp staff
• A break from scheduled activities
• Camp Report (documentation and Parent(s)/Guardian(s) notification)
• Parent(s)/Guardian(s) conference
• Suspension or dismissal from camp

*It is the expectation that the parent/guardian will review with their child and each camper will understand/follow the guidelines of Camp FA's Camper Code of Conduct.